4 Elements Of A Successful Fleet Safety Program

Control hazards and reduce risks associated with fleet operations.

A successful fleet safety program requires time, money, attention to detail and the hard-work of many critical key players, but failure to implement one can come with a hefty price tag. Here are four critical elements of a successful fleet safety program and why you should implement them today.

Know Your Drivers

Companies need a solid foundation in order to establish a long-term safety record. Hiring safe drivers is one of the best ways employers can ensure they are putting safe drivers behind the wheel. During the hiring process, review driving experience and skills as you would with any other requirement for the job. The following questions can help serve as a basis for hiring the right candidate.

  • Has the candidate driven a vehicle like the one required for this job?
  • Does the candidate have a condition that prevents them from spending time behind the wheel?
  • Has a doctor prescribed the candidate any medications that may impair their driving? 
  • In addition to work, when, where and why would the candidate be operating their fleet vehicle? 

Before extending an offer to a new employee, screen and select them carefully. The following reports can help you make the right decision.

  • Employment history
  • Social security number check
  • Motor vehicle reports (MVRs)
  • Drug/alcohol violation history
  • National and county criminal history check
  • Pre-employment drug testing
  • Physical examination
  • Road test

Educate Your Drivers

A standard safety policy is essential for companies looking to not only meet, but exceed safety goals. Each company should establish a clear, enforceable safe-driving policy, documented in detail, to provide to each fleet operator. The policy should outline everything from general rules of the road to consequences for failing to cooperate and a copy of the policy should live within each fleet vehicle.

Monitor Your Drivers

Ongoing screening is just as important as initial employee screening. Your newly hired employees and current team members should undergo yearly road tests and employers should continually review motor vehicle reports on an annual or biannual basis.

Continually reviewing the following reports can help your company’s efforts to keep drivers safe behind the wheel.

  • Random drug and alcohol testing
  • Post-accident drug testing
  • Monthly motor vehicle reports monitoring
  • Regular driving record reviews
  • Yearly physical exams

Equip Vehicles

Implementing technology in all fleet vehicles, such as GPS or speed trackers, can provide employers with critical real time data. Not only can employers use this data as evidence of an employee failing to cooperate with the company’s safe driving policy, but this data can provide insight into operator habits and, ultimately, set a company up for future success.

Routine inspection is critical to help prevent unplanned accidents that could result from defective equipment and poorly maintained parts. Within the company’s safe-driving policy, clearly lay out how often employees are required to schedule routine inspection appointments and the consequences for failing to do so.

Two Rivers Insurance Services’ Special Risk Management Services are designed to control hazards and reduce risks associated with fleet operations. Start building your own fleet safety program with the help of a Two Rivers Insurance Services consultant here. Interested in learning more? Download a safe driving kit from the National Safety Council here or find a collection of brochures, presentations and more from the Federal Motor Carrier Safety Administration here.